Can I convert a credit card statement PDF to Excel for free?
You can preview every statement free: we show the balance check and the first 5 transactions with no sign-up. Unlocking the full file costs one credit ($9 for 5 statements).
How do you handle payments and refunds on a card statement?
Charges, fees and interest come out as negative amounts (money out) and payments, refunds and statement credits as positive. We then check Previous Balance − payments/credits + charges = New Balance, so you know every row was captured.
Why not just copy and paste from the PDF?
Copying from a PDF usually scrambles columns, merges descriptions and drops minus signs. Utilly keeps each transaction on one row with a signed amount, and the balance check tells you nothing was missed.
Is my statement stored?
No. The PDF is read in memory and never written to disk, and extracted results are deleted after 1 hour. We never use your data for AI training.
Do scanned statements work?
Yes, as a PDF of up to 10 pages. A scan has no text layer, so Utilly reads it with OCR (text recognition running on our server; the file isn't sent anywhere else) and then runs the same balance check, so a misread digit shows up as a difference instead of slipping into your books. A PDF downloaded from online banking is still the most reliable. Phone photos (JPG or PNG) need saving as a PDF first.
What if it doesn't balance?
You'll see exactly how far off it is before paying. If a paid conversion is wrong and we can't fix it, email support@version1.io for a refund.
Do I get an .xlsx file?
You get a CSV laid out for Excel: Date, Description, Amount (charges negative) and Balance (blank on card statements), one transaction per row. Excel opens it directly with real dates and numbers; use File → Save As → Excel Workbook to keep it as .xlsx.
Which credit card statements work?
Any text-based card statement PDF: the layout is read from the page, not from a fixed list. Statements from American Express, Chase, Capital One, Citi and Discover have been tested section by section (links above). Scanned statements are read with OCR, up to 10 pages.
Why are charges negative in Excel?
The spreadsheet uses the money-out-is-negative convention most bookkeeping expects: purchases, fees and interest are negative, payments, refunds and statement credits are positive. The sum of all rows equals Previous Balance minus New Balance, which is how the balance check works.
Is there a Balance column?
The column is there so the file has the same layout as a bank statement spreadsheet, but it's blank on card statements: card statements don't print a running balance after each transaction, only the Previous and New Balance, which the results page checks for you.
Why aren't the rows in date order?
They come out in the order the statement prints them, usually payments and credits first, then purchases, then interest. Sort by the Date column in Excel if you want one date-ordered list. The QuickBooks Online CSV on the same results page is already sorted by date.
