What files can I upload?
PDF receipts and invoices (emailed or downloaded PDFs, and scanned PDFs), and photos or scans as JPG, PNG, WEBP, TIFF, BMP or GIF. Up to 25 files at once, one receipt or invoice per file. iPhone HEIC photos need converting to JPG first (Settings → Camera → Formats → Most Compatible).
How do I import the QuickBooks Online file?
In QuickBooks Online, go to Settings ⚙ → Import data → Bills, select the CSV, tick the option to add new suppliers if you want them created, map the columns (they're named the way QuickBooks expects: Bill No., Supplier, Bill Date, Due Date, Account, Line Amount) and choose the MM/DD/YYYY date format. Each receipt becomes one bill with one line for its total.
Which QuickBooks Online plans can import bills?
Intuit says importing bills in the US needs QuickBooks Online Advanced or higher; other US plans can upload bill documents on the Bills page instead. Outside the US, bill import is available on more plans. On any plan you can use the clean CSV or Excel file for your records or a bulk entry tool.
Which account do the bills post to?
The account you type on the results page; the default is Uncategorized Expense. The account has to exist in QuickBooks before you import, so type it exactly as it appears in your chart of accounts. You can recategorize bills after import.
Doesn't QuickBooks already read receipts?
QuickBooks Online can capture receipts one at a time (Transactions → Receipts) and match them to bank transactions. Utilly is useful when you have a batch to turn into bills at once, want the same data as a spreadsheet for your workpapers, or work in Xero or QuickBooks Desktop too.
What does it pull out of each receipt?
The vendor, the receipt or invoice date, the due date if there is one, the receipt or invoice number, the subtotal, tax, tip and total, the currency and the payment card (type and last 4 digits only). Each row shows whether it was read from the PDF's text or from an image, and flags anything to check, for example when subtotal plus tax doesn't come to the total.
How accurate is it?
PDFs with a text layer, like most emailed receipts and invoices, are read exactly as printed. Photos and scans are read with OCR, which can misread a blurry or crumpled receipt, so every field is editable in the preview and image rows are marked to check. We look for the line labelled Total, Amount due or Grand total; if there isn't one, we use the largest amount and say so.
Is it free?
The preview is always free. Downloads are free for batches of up to 3 receipts, with no sign-up. Bigger batches (up to 25 files) use 1 credit from the same $9 pack of 5 credits as our statement converter, or are unlimited on Pro at $19/month.
Are my receipts stored?
No. Files are read in memory, photos are passed to the text reader in memory too, and nothing is written to disk. Extracted results are deleted after 1 hour. We never use your documents for AI training, and receipt contents are never sent to our analytics.
Can I try it without uploading my own receipts?
Yes. Click Try sample receipts under the upload box. It runs a fictional receipt PDF, a fictional invoice PDF and a fictional phone photo of a café receipt through the same extractor, and every download is free.
Can one PDF hold several receipts?
Not yet: each file is treated as one receipt or invoice (a multi-page invoice is fine). If you scanned a stack of receipts into one PDF, split it into one file per receipt first.
